At Red Oak ISD, the safety of our students and staff is our highest priority. To maintain secure and welcoming learning environments, all campuses follow uniform access and security procedures. 

Vestibule Procedures

Since 2018, every ROISD campus has a secured vestibule entrance for safety purposes. Visitors must ring the bell and be buzzed into the office area. Many visitors do not have the need to proceed beyond the front office to simply drop off an item or check out their student. Visitors who do have business on the campus will have their ID scanned and a guest badge issued for access.

General Visitor Requirements

• Check-In: All visitors must report directly to the front office upon arrival.
• Photo Identification: Every adult visitor must present a valid, government-issued photo ID (driver’s license, state ID, passport, military ID, etc.) for each visit, regardless of prior entries.
• Screening Process: Visitor identification may be scanned through the Raptor Visitor Management System, which verifies access authorization by checking student contact permissions and relevant law enforcement databases.
• Visitor Passes: Approved visitors will receive a badge, which must be:
  • Always worn visibly on outer clothing.
  • Returned to the front office upon departure.
• Re-Entry: Visitors who leave and return the same day must re-check in and obtain a new badge.
• Conduct: Visitors are expected to follow all campus rules. Failure to do so may result in removal from the premises.

Campus Visitors

Examples of Events: First Day of School • Meet the Teacher Night • Lunch Visits • Class Parties or Assemblies

Raptor Protocols:

• A valid government-issued ID* must be scanned upon entry.
• If the system flags an alert, campus administration or the Red Oak ISD Police Department will be notified immediately.
• Badges are single-use, issued only on the day of the visit, and cannot be distributed in advance.
• Visitors may pre-scan their ID prior to the event, but badges will only be issued upon verified entry.
• Minors must remain with their accompanying adult visitor at all times.
• Staff will collect visitor badges when guests exit the campus.
• *Acceptable IDs include: state-issued driver’s licenses/IDs, concealed handgun licenses, consular ID cards, green cards, active military IDs, and passport cards.

Chaperones for On- and Off-Campus Events

Examples of Events: Field Trips • Off-Campus Events • Field Day • Extracurricular Assistance

Requirements:

• Annual background checks are required (valid July 1 – June 30).
• Requests must be submitted at least three weeks in advance.
• Approved chaperones must check in through the Raptor system with a valid ID and wear their badge at all times.
• Badges must be returned at the conclusion of the event.

Volunteer Background Check

• For questions about the volunteer background check process, please contact:
• 📧 Karen.anderson@redoakisd.org
• 📞 972-617-3542

Visitor Tips

To ensure a safe and efficient visit:

• Always bring a valid government-issued ID.
• Check in at the front office for every visit.
• Wear your badge at all times while on campus.
• Report suspicious activity or individuals without proper ID badges.
• Follow all emergency procedures and staff instructions.
• Remind children about personal safety and security expectations.

Safety Reminders:

• Access will not be granted without a valid ID.
• Do not request entry from students or staff into restricted areas.
• Do not prop exterior doors open.
• Immediately report any security concerns—never assume someone else will.